Content Type Syndication - How it works
Term: a word or a phrase that can be associated with an item in SharePoint Server 2010.
Term Set: is a collection of related terms. You can specify that a Microsoft SharePoint Server column must contain a term from a specific term set.
Terms can be divided into two types:
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Managed terms: are usually pre-defined, can only be created by users with the appropriate permissions, and are often organized into a hierarchy.
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Enterprise keywords: are simply words or phrases that have been added to SharePoint Server 2010 items. All enterprise keywords are part of a single, non-hierarchical term set called the keyword set.
Term Store Management Tool: tool used to create and manage terms and term sets. If you have the appropriate permissions you can use the Term Store Management Tool to:
• Create or delete a term set.
• Add, modify, or delete terms.
• Arrange managed terms within a term set into a hierarchy.
• Define synonyms.
• Import terms.
• Make enterprise keywords into managed terms by moving them into a term set.
Managed Metadata Column: Is a new column type. When you create a managed metadata column, you specify the term set from which the column's value must come. When you want users to provide information for list items (including documents), and the valid values for the information are contained in a term set, use a managed metadata column.
Managed Metadata Service: publishes a term store and, optionally, content types.
Managed Metadata Connection: consumes terms from the Managed Metadata Service
Term Set Roles
Role Allowed actions
Contributor • Create, rename, copy, reuse, move, and delete term sets.
• Modify a term set’s description, owner, contact, stakeholders, submission
policy, and whether the term set is available for tagging.
• Create, rename, copy, reuse, merge, deprecate, move, and delete terms.
• Modify a term’s description, labels, default label, and whether the term is available for
tagging.
Group manager • Perform all actions of the contributor role.
• Import a term set.
• Assign users to the contributor role or remove users from the contributor role.
Term store • Perform all actions of the group manager role.
administrator • Create and delete term groups.
• Assign users to the group manager role or remove users from the group manager role.
• Modify the working languages for the term store.
Farm administrator • Create a new term store.
• Connect to an existing term store.
• Assign users to the term store administrator role or remove users from the term store
administrator role.
Managed metadata services
When you enable managed metadata in your SharePoint Server 2010 application, a managed metadata
service and connection are created. The service identifies the database to be used as the term store, and the
connection provides access to the service. When you create new managed terms, or when users add
enterprise keywords, these terms are stored in the database that is specified in the managed metadata
service. When you publish a managed metadata service, a URL to the service is created. If you provide the
URL to the administrator of another Web application, the administrator can create a connection to your
service.
In addition to sharing metadata, you can also use the managed metadata service to share content types. By
creating a new managed metadata service and specifying a site collection as the content type hub, you can
share all content types in the site collection’s content type gallery.
You can create multiple managed metadata services, and share multiple term stores and content types from
multiple site collections. However, each managed metadata service must specify a different term store.
When you specify a nonexistent database for the term store, a new database is created.
Managed metadata connections
To use managed metadata, a Web application must have a connection to a managed metadata service. A
Web application can have connections to multiple services, and the services can be local to the Web
application or remote. When you create a managed metadata service, a connection to the service is created
automatically in the same Web application as the service.
After you create a connection to a managed metadata service, you can configure the following four options:
Default keyword location: Whether to store new enterprise keywords in the keyword set in
the term store associated with this managed metadata service.
Default term set location: Whether to store the term sets that are created when you create
new managed metadata site columns in this managed metadata service’s term store.
Use content types: Whether to make the content types that are associated with this managed
metadata service (if any) available to users of sites in this Web application. This option is available only if the service has a hub defined to share content types.
Push-down Content Type Publishing: updates from the Content Type Gallery to subsites
and lists using the content type: Whether to update existing instances of the changed content types in sub-sites and libraries.